M365 & Microsoft Teams Governance in Australia
In this video, we dive into the real challenges of guest access in Microsoft 365, especially relevant for Australian organisations navigating compliance, governance, and security.
Why M365 and Microsoft Teams Governance matters in Australia
Australian organisations need to comply with the Privacy Act 1988, PSPF, ISM, and in regulated sectors with APRA CPS 234. These frameworks demand clear answers to: who accesses what data, when, and for how long.
Learn more about the specific requirements in Australia: Microsoft 365 Governance in Australia
What do I need to know about M365 Guest Access in Australia?
As highlighted in the video, most challenges are not technical, they’re about visibility and control:
- Who can invite guests?
- Where are they invited to (Teams, SharePoint, apps)?
- What data can they access?
- How long do they keep access and who monitors that?
Without clarity, there’s a high risk of non-compliance and audit issues.
The two common extremes:
- Too open: Anyone can invite guests freely. Result: no oversight, high security risk.
- Too strict: Guest access is completely blocked. Result: users bypass IT with risky file sharing tools.
Check out our Guest Access Guide here: Microsoft 365 Guest Access & Compliance in Australia
What is the best Solution for M365 and Microsoft Teams Governance?
External User Manager (EUM) helps you take control of guest access without blocking productivity:
| Step | Purpose | Involved roles |
|---|---|---|
| Self-service request form | Collect metadata (project, owner, expiry date) | End users |
| Approval workflow | Enforce 4-eyes principle | Manager / IT |
| Guest onboarding portal | Sign NDA & compliance docs, enforce MFA | Guest user |
| Lifecycle & access reviews | Auto-extension or removal of access | System workflow |
This ensures a transparent process from invitation to account removal.
Why it fits Australian requirements
- APRA CPS 234 support: Full logging of all guest activities
- PSPF & ISM alignment: Restrict access to sensitive Teams while keeping collaboration open where needed
- ASD blueprints compatible: EUM policies can reflect Australian Signals Directorate recommendations
Book a free demo and learn how External User Manager improves Microsoft Teams governance – without slowing down collaboration.
Let us show you how External User Manager can help you with governance
Head of Marketing & Sales at Solutions2Share – Florian Pflanz has 6 years of M365 experience and has been involved in numerous projects concerning Microsoft Teams governance. In over 200 workshops, he has collected extensive knowledge and best practices regarding Microsoft Teams and companies’ management requirements.
