Microsoft Teams Governance
The best Tips and Tools, helpful Articles and Video Tutorials for your Microsoft Teams Governance
Governance in Teams
No more uncontrolled growth in Microsoft Teams! You want to keep your Microsoft Teams structured and secure? We show you how to best implement MS Teams Governance!
Everything for your Microsoft Teams Governance
- What is MS Teams Governance, and why should I implement it?
- Tools for Microsoft Teams Governance
- Teams Governance Helpful Articles, Best Practices and more
- Video-Tutorials for Microsoft Teams Governance
- Microsoft Teams Governance Case Studies
- Online-courses and Workshops for MS Teams Governance
- Teams Governance Frequently Asked Questions (FAQ)
1 – What is MS Teams Governance, and why should I implement it?
Microsoft Teams Governance means a collection of settings to ensure security and structure for your MS Teams environment. Teams has many interfaces with external third parties: guest users, apps from third-party providers, meetings with externals, and many more. With its features centering around user-created workspaces like teams or channels and user-created content like posts or documents, the potential for uncontrolled growth should not be underestimated.
Our recommendation is to have a governance strategy ready before implementing MS Teams.
In short: If your organization uses Microsoft Teams, you do need to think about MS Teams governance.
2 – Tools for Microsoft Teams Governance
Microsoft Teams Governance made simple. Keep control of your Microsoft Teams environment with these tools.
Approval Workflow, Lifecycle, Naming Conventions, Metadata and Templates for your Microsoft Teams Governance
Reporting, Monitoring and Access Management of your Guest Users with External User Manager
Teams Governance with App Request, Lifecycle and Reporting of Microsoft Teams Apps and In-house AppStore
3 – Teams Governance Helpful Articles, Best Practices and more
Here you can find the latest blogposts for Microsoft Teams Governance. Visit our blog for more helpful articles!
Replacing Valo Teamwork with Teams Manager
Looking to replace Valo Teamwork with a different governance tool? Migrating to Teams Manager with the help of our reliable partners offers a seamless shift with an exceptional feature set for efficient Microsoft Teams management.
How to Find the Microsoft Teams Tenant ID: A Step-by-Step Guide for Teams Administrators
As a Microsoft Teams administrator, you may occasionally need your Tenant ID. Here is a quick step-by-step guide to help you locate it.
How to Manage Teams in Microsoft Teams Admin Center (2023 Tutorial)
The Microsoft Teams Admin Center is a portal for admins to control their Teams environment. In this blog post, we will answer the most important questions about the Teams Admin Center and…
4 – Video-Tutorials for Microsoft Teams Governance
Filter by product and discover video tutorials that can help you with your MS Teams Governance.
External User Manager: Manage Guests in Microsoft Teams | Demo
In this short External User Manager demo we show you how easy it is to manage guests in Microsoft Teams.
External User Manager Setup and Configuration in Microsoft Teams
Learn how to get started with setup and configuration of External User Manager for Microsoft Teams.
Import Guests in Microsoft Teams with External User Manager
Learn how to import guests in Microsoft Teams, apply life cycles and include them in your access reviews.
5 – Microsoft Teams Governance Case Studies
Ever wanted to know how to structure Microsoft Teams with our Solutions2Share solutions? Check out our case studies now and see for yourself!
Project portal for real estate construction in SharePoint Online for STRENGER (german)
The new portal makes work easier for employees and external parties: searching for a plan is easy thanks to naming conventions and metadata.
GEBRÜDER PETERS saves time through automation thanks to Teams Manager
Predefined templates, lifecycles for archiving and naming conventions for uniform names of the project rooms make working in Microsoft Teams easier.
Structure in Microsoft Teams for the German Red Cross in the Gütersloh district
The structure in Microsoft Teams is now much clearer thanks to uniform names, templates, and automatic removal of teams that are no longer needed.
6 – Online-courses and Workshops for Microsoft Teams Governance
Learn from the governance market leader how governance works for Microsoft 365. We offer online courses and workshops.
7 – Teams Governance Frequently Asked Questions (FAQ)
Here you will find the most frequently asked questions about MS Teams Governance.
What are the possibilities for Teams Governance?
Microsoft offers several options for Teams Governance out of the box. For example, retention policies can be used to control how long M365 groups exist before they are archived. It’s also possible to control which apps users are allowed to use.
However, who is allowed to create a team or not, or whether guests are allowed in a team or not, can only be controlled via PowerShell, Sensitivity Labels or third-party providers.
Is there a checklist for MS Teams governance?
Each organization is unique and has individual needs, which is why a standardized governance checklist, or a Microsoft Teams governance document for that matter, would be too general in most cases. If you would like some help to get started, we can gladly help you prepare a governance strategy for your use case.
Is governance teams-relevant only?
Definitely not. Wherever you use a tool that interacts with externals or third-parties, or as soon as you have user-generated content, you need to think about governance guidelines for security and structure.
What are the most important rules for MS Teams Governance?
Microsoft Teams Governance is primarily about the following: The controlled creation of Teams, naming conventions, lifecycles and guest access.
Here are 6 Teams Governance hacks:
What are some Microsoft Teams governance best practices?
First and foremost, deactivate the team creation for your users (the standard method, that is). Check out our blogpost on how it is done: https://www.solutions2share.com/microsoft-teams-how-to-disable-teams-creation/
You can find many more Microsoft Teams governance best practices in our blog.
Is there a specific Microsoft Teams governance software?
There are a number of companies offering Microsoft Teams governance software. Among them, Solutions2Share is the biggest app developer for specialized MS Teams governance apps. You can find our governance apps in the Teams app store: Teams Manager for keeping control of the creating and structure of teams and channels, External User Manager for integrating external guests safely into your environment, and File Manager for a better overview over your files in MS Teams.
What are some Microsoft Teams governance examples?
One of the best MS Teams governance example is to think about lifecycles: how long do you want a team to exist? What should happen if it is no longer used? How long should external users have access? Should there be a time limit for the use of third-party apps, which often have full access to your data?
What should a comprehensive Microsoft Teams governance policy include?
That depends a lot on your organization and use case. Basically speaking, your MS Teams governance policy should include a way to control the creation of and templates for new teams, lifecycles to prevent sprawl, naming conventions for more structure, sensitivity labels for more security, a decision on guest access vs. external access and rules for the use of third-party apps.
How do I restrict the creation of teams?
Restricting the creation of Teams is one of the most common requirements for a Microsoft Teams governance approach, but it can only be done with a PowerShell script. Here’s how to do it:
CAUTION! This script restricts the basic ability to create other M365 groups. Like for example a SharePoint Teams site needs them.
Can guest access be defined per team in MS Teams?
By default, this can only be defined in Microsoft Teams via Sensitivity Labels. See here:
However, it is easier with third-party apps.
What do I need to know about Teams templates?
The most commonly used template types in Microsoft Teams are DepartmentTeams, ProjectTeams, CollaborationTeams, and TestTeams.
Folder structures cannot be predefined by default in Teams templates. Also, it is not possible to provide predefined OneNotes or Planner tasks in a Teams template. This requires the use of a third-party application such as Teams Manager.
Teams templates can be created in the Teams Admin Center. For this you need Teams Admin rights. For detailed Teams templates we recommend the Teams Manager.
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