1 – What is MS Teams Governance, and why should I implement it?
Microsoft Teams Governance means a collection of settings to ensure security and structure for your MS Teams environment. Teams has many interfaces with external third parties: guest users, apps from third-party providers, meetings with externals, and many more. With its features centering around user-created workspaces like teams or channels and user-created content like posts or documents, the potential for uncontrolled growth should not be underestimated.
Our recommendation is to have a governance strategy ready before implementing MS Teams.
In short: If your organization uses Microsoft Teams, you do need to think about MS Teams governance.
2 – Tools for Microsoft Teams Governance
Microsoft Teams Governance made simple. Keep control of your Microsoft Teams environment with these tools.
Approval Workflow, Lifecycle, Naming Conventions, Metadata and Templates for your Microsoft Teams Governance
Request & Approval Workflow
Prevent the uncontrolled creation of teams. Review and approve all request for new teams.
Microsoft Teams Governance Policies
Combining your lifecycle settings with naming conventions, you can create powerful governance policies.
Teams Templates & Provisioning
Create templates with just a few clicks. Provide a consistent structure for channels, apps, settings and more.
3 – Teams Governance Helpful Articles, Best Practices and more
Here you can find the latest blogposts for Microsoft Teams Governance. Visit our blog for more helpful articles!
Save Links as Bookmarks in Microsoft Teams
Posting a link in Microsoft Teams is easy – however, finding that link again later is a whole other issue. Hyperlinks can help: our new app lets you save links as bookmarks in Teams and share them with your colleagues.
Shared channels are a new feature of Microsoft Teams, designed to make it easier to collaborate with people outside your own organization. The big advantage: externals see shared channels in their own environment!
It can be helpful to clear the Microsoft Teams cache to solve errors or strange behavior. Here you can find a step-by-step instruction as well as a PowerShell script that makes it easy to empty the MS Teams cache.
7 – Teams Governance Frequently Asked Questions (FAQ)
Here you will find the most frequently asked questions about MS Teams Governance.
Is there a checklist for MS Teams governance?
Each organization is unique and has individual needs, which is why a standardized governance checklist, or a Microsoft Teams governance document for that matter, would be too general in most cases. If you would like some help to get started, we can gladly help you prepare a governance strategy for your use case.
Is governance Teams-relevant only?
Definitely not. Wherever you use a tool that interacts with externals or third-parties, or as soon as you have user-generated content, you need to think about governance guidelines for security and structure.
What are some Microsoft Teams governance best practices?
Is there a specific Microsoft Teams governance software?
There are a number of companies offering Microsoft Teams governance software. Among them, Solutions2Share is the biggest app developer for specialized MS Teams governance apps. You can find our governance apps in the Teams app store: Teams Manager for keeping control of the creating and structure of teams and channels, External User Manager for integrating external guests safely into your environment, and File Manager for a better overview over your files in MS Teams.
What are some Microsoft Teams governance examples?
One of the best MS Teams governance example is to think about lifecycles: how long do you want a team to exist? What should happen if it is no longer used? How long should external users have access? Should there be a time limit for the use of third-party apps, which often have full access to your data?
What should a comprehensive Microsoft Teams governance policy include?
That depends a lot on your organization and use case. Basically speaking, your MS Teams governance policy should include a way to control the creation of and templates for new teams, lifecycles to prevent sprawl, naming conventions for more structure, sensitivity labels for more security, a decision on guest access vs. external access and rules for the use of third-party apps.
Want to start with Microsoft Teams Governance? Book a demo!
Do you have any questions concerning Microsoft Teams Governance? We would like to answer all your questions and show you possibilities in Microsoft Teams for your Teams Governance.
The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network.
The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user.
The technical storage or access that is used exclusively for statistical purposes.The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you.
The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.