Microsoft Teams Management
Approval Workflow, Lifecycle, Naming Conventions, Metadata and Teams Templates for your Microsoft Teams Management
Keep control of your Microsoft Teams environment with our Microsoft Teams management tool.
Get started with your free trial!
Control your M365 Group Creation
Control your M365 Group creation and keep your tenant clean. With predefined options for your endusers for creating Teams, SharePoint Sites and so much more.
To roll out your company wide policies like naming conventions, life cycles, sensitivity labels and guest access permissions.
Request & Approval Workflow
The Teams Manager app offers an automated approval workflow that allows you to easily review and approve all requests for new Teams. This prevents the uncontrolled creation of teams and provides your users with a simple and fully integrated approval solution.
- Stay in control – prevent sprawl
- Simple request process
- Ask users for custom metadata
Microsoft Teams Lifecycle Management
Not using lifecycle management in Microsoft Teams and M365 groups leads to sprawl, security issues, and inefficiencies. Teams Manager tackles these issues by providing comprehensive lifecycle management for Microsoft Teams and M365 groups.
- identify inactive teams
- send reminders to team owners
- automatically carry out lifecycle policies
Microsoft Teams Management with Governance Policies
Create powerful governance policies in Microsoft Teams by combining your own personalized lifecycle settings and naming conventions. Use lifecycles to archive or delete inactive Teams. With naming conventions you can ensure a better overview and structure in the Team list.
These are some of the most powerful Microsoft Teams management tools out there.
Teams Templates & Provisioning
Create a variety of templates with just a few clicks and give your users the structure they need to start working right away. Provide your Teams templates with apps and a folder structure, define member permissions and even predefine OneNote and Planner content.
- Easy to use – no coding necessary!
- Provide a consistent structure for channels, apps, settings and more
- Improve collaboration throughout Microsoft Teams
Teams Manager Migration
Migrate your existing Microsoft Teams environment to Teams Manager. With the Teams Manager app you can easily migrate your existing Teams into your governance concept.
- Apply policies to existing teams
- Manual migration of teams
- Automated migration of teams
- Our Bot for Unmanaged Teams makes the process easy
- Reduce the workload of administrators to a minimum
Interested in Microsoft Teams Management? See Teams Manager pricing or book a demo!
Governance automation
More detailed information on the features can be found in the documentation.
| Teams Manager | Microsoft Teams out of the box |
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| Team requests |  |
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| Approval workflow | |
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| Template catalog | |
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| – Download & upload templates | |
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| – Custom templates | |
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| Policies | |
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| – Naming conventions | |
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| – Lifecycle management | |
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| – Classifications | |
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| – Different approver groups via policies | |
manually |
| Sensitivity labels | |
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| Metadata | |
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| Integrate existing teams (via bot, manually) | |
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| Integrate existing teams (via bot, automatically recurring cycle) | Enterprise | |
| Event-driven automations | Enterprise (BETA) | |
| Policy conditions | |
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| Duplicate detection | |
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| Recurring policy checks | Enterprise (coming soon) | |
| Classify new created teams | |
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| Different templates for different user groups | Enterprise | |
| Templates based on AD groups | Enterprise (coming soon) | |
| Approver groups based on AD groups | Enterprise (coming soon) | |
| SharePoint list sync | Enterprise | |
| Create and request Viva communities | Enterprise | |
| Create and request communication sites | Enterprise | |
| Create and request sites without groups | Enterprise | |
| Create and request Planners | Enterprise | |
| Shared channel request | Enterprise |
Templating
| Teams Manager | Microsoft Teams out of the box |
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| Template based on a team | |
only copy |
| Templates based on Yammer groups | |
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| Templates based on communication sites | Enterprise / PNP Package | |
| Templates based on sites without groups | Enterprise / PNP Package | |
| Templates based on Planner | Enterprise | |
| OneNote with content | |
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| SharePoint artifacts | |
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| Predefined templates | |
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| Folder structure | |
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| Member permissions | |
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| SharePoint provisioning | |
Usability
| Teams Manager | Microsoft Teams out of the box |
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| Notification in Teams | |
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| Bot communication | |
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| Training videos | |
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| Employee training solution | |
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| User focused bot communication | |
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| Workspace overview | |
Security
| Teams Manager | Microsoft Teams out of the box |
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| Classifications | |
manually |
| Guest access | |
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| Compliance process | External User Manager | manually |
| Sensitivity labels | |
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| Lifecycles for guests | External User Manager | |
| Different guest access for different teams | |
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| Multi Geo location | Enterprise | |
| Executive users feature | Enterprise | |
| Activate/disable the creation of public teams | Enterprise | |
| Separate team owner from SharePoint site collection | Enterprise |
Information
| Teams Manager | Microsoft Teams out of the box |
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| Teams overview | |
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| Enterprise meta data | |
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| User-specific Teams view | |
Analysis
| Teams Manager | Microsoft Teams out of the box |
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| Governance score dashboard | |
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| Extensive reporting | |
Limited in Admin Center |
| Inactive teams | |
Admin Center |
| Externally shared teams | coming soon | Admin Center |
| External user usage | coming soon | Admin Center |
Integrations
| Teams Manager | Microsoft Teams out of the box |
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| Webhook implementation | Enterprise / Webhook Package |
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| REST API access | Enterprise / Webhook Package |
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| Flow integration | Enterprise / Webhook Package |
30-MINUTE FREE DEMO
Understanding your requirements and objectives for Microsoft Teams management tools is important to us. We listen and work together to set you up with the best tool for Microsoft Teams management.
Client Testimonials about our Microsoft Teams Management Tool
We are very proud of Teams Manager. Read how our Microsoft Teams management tools have helped our customers keep control in Microsoft Teams.
Olaf Kropp
ICT
Katharina Schepker
AEWB
Andreas Zinic
Freudenberg Sealing Technologies
Tim Baumgartl
AZO GmbH & Co. KG
Tim Benkel
Bechtle GmbH & Co. KG
Marcel Walter
Manager Office 365 Consulting
Markus Kawollek
nuboworkers GmbH
Pricing
Please note: Optional support (Teams Manager Small) and mandatory support (Teams Manager Medium, Large and XL) is not included.
*Only available as annual subscription. Prices without tax.
Want to buy instead of subscribing? We’ll find a solution – please contact us at [email protected]
Teams Manager FAQ
A list of frequently asked questions concerning our Teams Manager app.
Can I try Teams Manager for free?
Yes! There is a 14 day free trial version available when you install the Teams Manager App from the Microsoft Teams App Store or directly from Microsoft AppSource. The trial version includes all Microsoft Teams management tools Teams Manager offers.
Is support included?
We provide extensive documentation and detailed, step-by-step video tutorials. If you are interested in remote support via Microsoft Teams or support by phone, please contact us at [email protected] for our support prices.
Can I pay by invoice?
If you want to buy the Teams Manager without credit card we will make you an offer and send you a normal invoice. After the payment we will activate your license on your Microsoft Teams tenant.
How can I access my invoices?
You can access your invoices in our customer portal. Of course you get your invoices via e-mail as well.
Blog Posts about Microsoft Teams Management
Here you can find some of our Teams Manager and Microsoft Teams Mamagement related blog posts.
Teams Manager Release: Dynamic User Groups & More
In January 2022, we published a new release for Teams Manager with dynamic user groups with access to different templates, two-owner policy for teams, sensitivity labels, integration of MS Teams templates, …
Microsoft Teams Governance Hacks for More Structure
For companies that have just started using Microsoft Teams, for organizations that know their way around Teams but are still trying to get the hang of things, and for companies that…
Metadata for Microsoft Teams: Project Number and Project Manager
Metadata was already a powerful tool in Microsoft SharePoint to create structure and process important information. With Teams Manager, it is now possible to …
Microsoft Teams Management FAQ
A list of frequently asked questions concerning Microsoft Teams Management.
How do I manage Microsoft Teams?
The question of how to manage Microsoft Teams is not an easy one. There are a lot of different elements to Microsoft Teams management. There is governance of the Teams environment and structure itself, but also governance of guest users, governance of third-party apps, permission management, data security and many many more. We offer a Microsoft Teams governance workshop where you can gain an overview of what is necessary to successfully manage Microsoft Teams.
Is it possible to request new teams in Microsoft Teams?
Basically, there is no standard process from Microsoft to request new Teams. The easiest way is to use the Teams Manager from the Teams App Store. However, a request process via a Power App can also help.
How do I set the lifecycle of a team?
Retention policies for M365 groups can be created directly in the Admin Center. See the documentation on how to create and configure retention policies. However, only one policy can be rolled out to all teams in the Admin Center. Type-specific lifecycles for teams that serve different purposes can be defined using Teams Manager.
How do I archive a team in Microsoft Teams?
Any Teams Owner can manually archive teams via the “Manage Teams” feature. An automated process for archiving and reactivating teams is provided by Teams Manager. This way, the owner is directly reminded and asked if he still needs a team. Teams can also be reactivated via this function.
Where can I configure team templates?
The configuration of the templates can be done in the Teams Admin Center by a person with the appropriate authorization. However, these templates are very limited and cannot deliver content with them. Teams Manager even allows predefined content in One Note and Planner with its own templates.
How do I define naming conventions in teams?
Different naming conventions for teams with different purposes can only be defined in Teams via third-party providers like Teams Manager. Here you can easily decide when to apply which naming convention for a team.
Can I force a second owner when creating Teams?
Microsoft Teams only requires one owner when creating new teams. An additional owner can be enforced via the Teams Manager.
More about Microsoft Teams Governance
For more information about the Teams Manager and Microsoft Teams Governance, please visit our Microsoft Teams Governance topic page.
The advantages of Teams Management with Teams Manager at a glance
GDPR Compliance & IT Security
Solutions2Share offers fully GDRP compliant data protection and highest-level IT security, with an extensive security concept covering all contingencies.
Governance made in Germany
Solutions2Share is the biggest developer of governance apps for Microsoft Teams, SharePoint and Microsoft 365.
Secure Hosting in Microsoft Azure
Redundancy by hosting in two different Microsoft data centers. Hosting in Microsoft Azure means profiting from default compliance and security controls (Azure CIS, SOC TSP, PCI DSS, ISO 27001 etc.).