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Microsoft Teams Management

Approval Workflow, Lifecycle, Naming Conventions, Metadata and Teams Templates for your Microsoft Teams Management

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Keep control of your Microsoft Teams environment with our Microsoft Teams management tool.

Get started with your free trial!

Download Teams Manager App

Interested in Microsoft Teams Management? See Teams Manager pricing or book a demo!

Software as a Service

Save money and gain more flexibility with Teams Manager as Software as a Service.


Self-hosting is also possible for Teams Manager.

Governance automation

More detailed information on the features can be found in the documentation.

  Teams Manager Microsoft Teams
out of the box
Team requests g  
Approval workflow g  
Template catalog g g
  – Download & upload templates g  
  – Custom templates g g
Policies g  
  – Naming conventions g  
  – Lifecycle management g  
  – Classifications g  
  – Different approver groups via policies g manually
Sensitivity labels g  
Metadata g  
Integrate existing teams (via bot, manually) g  
Integrate existing teams (via bot, automatically recurring cycle) Enterprise  
Event-driven automations Enterprise (BETA)  
Policy conditions g  
Duplicate detection g  
Recurring policy checks Enterprise (coming soon)  
Classify new created teams g  
Different templates for different user groups Enterprise  
Templates based on AD groups Enterprise (coming soon)  
Approver groups based on AD groups Enterprise (coming soon)  
SharePoint list sync Enterprise  
Create and request Yammer groups Enterprise  
Create and request communication sites Enterprise  
Create and request sites without groups Enterprise  
Create and request Planners Enterprise  
Shared channel request Enterprise  


  Teams Manager Microsoft Teams
out of the box
Template based on a team g only copy
Templates based on Yammer groups g  
Templates based on communication sites Enterprise / PNP Package  
Templates based on sites without groups Enterprise / PNP Package  
Templates based on Planner Enterprise  
OneNote with content g  
SharePoint artifacts g  
Predefined templates g  
Folder structure g  
Member permissions g  
SharePoint provisioning g  


  Teams Manager Microsoft Teams
out of the box
Notification in Teams g  
Bot communication g  
Training videos g g
Employee training solution g g
User focused bot communication g  
Workspace overview g  


  Teams Manager Microsoft Teams
out of the box
Classifications g manually
Guest access g  
Compliance process External User Manager manually
Sensitivity labels g  
Lifecycles for guests External User Manager  
Different guest access for different teams g  
Multi Geo location Enterprise  
Executive users feature Enterprise  
Activate/disable the creation of public teams Enterprise  
Separate team owner from SharePoint site collection Enterprise  


  Teams Manager Microsoft Teams
out of the box
Teams overview g  
Enterprise meta data g  
User-specific Teams view g  


  Teams Manager Microsoft Teams
out of the box
Governance score dashboard g  
Extensive reporting g Limited in Admin Center
Inactive teams g Admin Center
Externally shared teams coming soon Admin Center
External user usage coming soon Admin Center


  Teams Manager Microsoft Teams
out of the box
Webhook implementation Enterprise / Webhook
REST API access Enterprise / Webhook
Flow integration Enterprise / Webhook


Understanding your requirements and objectives for Microsoft Teams management tools is important to us. We listen and work together to set you up with the best tool for Microsoft Teams management.

Client Testimonials about our Microsoft Teams Management Tool

We are very proud of Teams Manager. Read how our Microsoft Teams management tools have helped our customers keep control in Microsoft Teams.

For us, Teams Manager is the perfect supplement when it comes to Teams governance. It closes the gaps that are not available with native options provides by Microsoft. The use of Teams Manager has enabled us to introduce Teams in the company in a targeted and well-dosed manner.
Olaf Kropp sobre el Teams Manager

Olaf Kropp


Teams Manager offers a huge relief for us through lifecycle management. The fact that team owners can regularly decide whether a team is still needed is a good reassurance.
Katharina Schepker Portrait

Katharina Schepker


Teams Manager is the perfect complement to our governance and adoption strategy for teams. It provides a way for us to intelligently apply naming conventions, metadata, and lifecycles to teams without a request process and maintain freedom for the teams facility for trained users.
Tim Baumgartl about the Teams Manager

Andreas Zinic

Freudenberg Sealing Technologies

Since the integration of Teams Manager into our Teams Client, which allows us to create teams from templates, we finally have a fixed and strict process to manage teams, while having a great overview and control over all created teams.
Tim Baumgartl Portrait

Tim Baumgartl

AZO GmbH & Co. KG

I think the Teams Manager is an ingenious tool, which covers the current gaps of O365 teams with its functions. Due to the self-explanatory user interface and detailed documentation, the Teams Manager is ready for use in a few hours.
Tim Benkel portrait

Tim Benkel

Bechtle GmbH & Co. KG

The price is unbeatable! And in contrast to other providers, Teams Manager can be installed directly via the Microsoft Teams Store, which is a great solution. In just 10 minutes we were ready to go.
Portrait Marcel Walter

Marcel Walter

Manager Office 365 Consulting

Thanks to automatic site provisioning with different templates, the collaboration and project portal of my customer is now super easy to use.
Markus Kawollek sobre el Teams Manager

Markus Kawollek

nuboworkers GmbH


Small (1-249 users)
/ month*
Governance Health Check / Reporting
Approval Process
Teams Provisioning
Governance with Lifecycle Management, Naming Conventions & Metadata
Guest Access
Medium (250-999 users)
/ month*
Governance Health Check / Reporting
Approval Process
Teams Provisioning
Governance with Lifecycle Management, Naming Conventions & Metadata
Guest Access
Large (1.000-4.000 users)
/ month*
Governance Health Check / Reporting
Approval Process
Teams Provisioning
Governance with Lifecycle Management, Naming Conventions & Metadata
Guest Access
XL (4.000+ users, per user)
/ year*
Governance Health Check / Reporting
Approval Process
Teams Provisioning
Governance with Lifecycle Management, Naming Conventions & Metadata
Guest Access
Enterprise Edition
Additional Features
Event-driven Automations (BETA)
Channel Request
Access Review
Unmanaged Bot
Creation of Yammer Communities & SharePoint Sites
SharePoint Provisioning
User-specific templates
Webhook Package for Flows & Azure Functions
Contact us for Pricing

Please note: Optional support (Teams Manager Small) and mandatory support (Teams Manager Medium, Large and XL) is not included.

*Only available as annual subscription. Prices without tax.

Want to buy instead of subscribing? We’ll find a solution – please contact us at [email protected]

Teams Manager FAQ

A list of frequently asked questions concerning our Teams Manager app.

Can I try Teams Manager for free?

Yes! There is a 14 day free trial version available when you install the Teams Manager App from the Microsoft Teams App Store or directly from Microsoft AppSource. The trial version includes all Microsoft Teams management tools Teams Manager offers.

Is support included?

We provide extensive documentation and detailed, step-by-step video tutorials. If you are interested in remote support via Microsoft Teams or support by phone, please contact us at [email protected] for our support prices.

Can I pay by invoice?

If you want to buy the Teams Manager without credit card we will make you an offer and send you a normal invoice. After the payment we will activate your license on your Microsoft Teams tenant.

How can I access my invoices?

You can access your invoices in our customer portal. Of course you get your invoices via e-mail as well.

Blog Posts about Microsoft Teams Management

Here you can find some of our Teams Manager and Microsoft Teams Mamagement related blog posts.

Teams Manager Release: Dynamic User Groups & More

In January 2022, we published a new release for Teams Manager with dynamic user groups with access to different templates, two-owner policy for teams, sensitivity labels, integration of MS Teams templates, …

Microsoft Teams Governance Hacks for More Structure

For companies that have just started using Microsoft Teams, for organizations that know their way around Teams but are still trying to get the hang of things, and for companies that…

Metadata for Microsoft Teams: Project Number and Project Manager

Metadata was already a powerful tool in Microsoft SharePoint to create structure and process important information. With Teams Manager, it is now possible to …

All Blog Posts

Microsoft Teams Management FAQ

A list of frequently asked questions concerning Microsoft Teams Management.

How do I manage Microsoft Teams?

The question of how to manage Microsoft Teams is not an easy one. There are a lot of different elements to Microsoft Teams management. There is governance of the Teams environment and structure itself, but also governance of guest users, governance of third-party apps, permission management, data security and many many more. We offer a Microsoft Teams governance workshop where you can gain an overview of what is necessary to successfully manage Microsoft Teams.

Is it possible to request new teams in Microsoft Teams?

Basically, there is no standard process from Microsoft to request new Teams. The easiest way is to use the Teams Manager from the Teams App Store. However, a request process via a Power App can also help.

How do I set the lifecycle of a team?

Retention policies for M365 groups can be created directly in the Admin Center. See the documentation on how to create and configure retention policies. However, only one policy can be rolled out to all teams in the Admin Center. Type-specific lifecycles for teams that serve different purposes can be defined using Teams Manager.

How do I archive a team in Microsoft Teams?

Any Teams Owner can manually archive teams via the “Manage Teams” feature. An automated process for archiving and reactivating teams is provided by Teams Manager. This way, the owner is directly reminded and asked if he still needs a team. Teams can also be reactivated via this function.

Where can I configure team templates?

The configuration of the templates can be done in the Teams Admin Center by a person with the appropriate authorization. However, these templates are very limited and cannot deliver content with them. Teams Manager even allows predefined content in One Note and Planner with its own templates.

How do I define naming conventions in teams?

Different naming conventions for teams with different purposes can only be defined in Teams via third-party providers like Teams Manager. Here you can easily decide when to apply which naming convention for a team.

Can I force a second owner when creating Teams?

Microsoft Teams only requires one owner when creating new teams. An additional owner can be enforced via the Teams Manager.

More about Microsoft Teams Governance

For more information about the Teams Manager and Microsoft Teams Governance, please visit our Microsoft Teams Governance topic page.

The advantages of Teams Management with Teams Manager at a glance

Teams Management

Keep control of your Microsoft Teams infrastructure and prevent uncontrolled growth.

Better overview

Use Lifecycle Management to get rid of inactive Teams, and Naming Conventions for a better overview in the MS Teams list.


Provide your users with preconfigured templates and improve collaboration throughout MS Teams.

Approval workflow

Easily integrate an approval process with automatic workflows.

Microsoft Teams AppStore

Get Teams Manager in the Teams AppStore and install it directly for a free trial period.

Still questions about Microsoft Teams Management?

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Governance made in Germany

Solutions2Share is the biggest developer of governance apps for Microsoft Teams, SharePoint and Microsoft 365.

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