Naming Conventions for Guests in Microsoft Teams with External User Manager

Learn how to effectively manage external user names in Microsoft Teams using the External User Manager. This tutorial covers the initial setup, including how to apply naming conventions via the app’s settings, ensuring consistency and proper governance.

How to setup Naming Conventions for Guests in Microsoft Teams

We’ll start by guiding you through the ‘Naming Conventions’ setup under the governance tab where you can select options for integrating user principal names or mail aliases. Following these settings, any newly added external guests will have their display names automatically configured based on your preferences. Further, explore the ‘Onboarding’ section to enhance display name settings by adding and linking mandatory meta fields to Active Directory fields. This ensures that as external guests are onboarded, their provided information directly shapes their display names. Be aware that enabling guest self-service sign-up in Microsoft Entra may impact these settings.

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