The 10 best Microsoft Teams Apps 2025 for IT Admins

Why do IT administrators need the right Teams apps in 2025?

Microsoft Teams has become the basis for collaboration in many companies in 2025. But IT administrators in particular face major challenges:

• high manual administration costs.
• more and more teams and channels,
• uncontrolled app usage,
• security risks from external guests, and
• high manual administration costs.

With the right apps IT admins can optimize work processes, ensure Microsoft Teams governance, and simplify their daily work.

In our blog post, we present the Top 10 Microsoft Teams apps 2025 that help IT admins to make their work easier. Find out how you can:

• optimize processes in Teams,
• manage users and data securely,
• use reports and insights to make better decisions,
• and how to save time and costs through automation and smart tools.

Note: Governance is an important issue for IT admins. Teams apps such as Teams Manager and External User Manager offer simple solutions. Find out more below.

What criteria were used to select the best Teams apps?

Our list is based on the requirements of IT admins who need to operate Microsoft Teams effectively and securely. The apps were selected according to the following criteria:

• Practical benefits: Does it help with real-world problems in everyday admin work?
• Governance & security: Does the app protect data and access?
• Automation: Does it save manual effort?
• Integration: Does it work seamlessly in M365?

Top 10 Microsoft Teams Apps 2025 for IT Admins

1. Microsoft Teams App – Polly

How do you quickly gather feedback or information?

Polly is the perfect Microsoft Teams app 2025 for surveys and polls directly in Microsoft Teams. IT admins enable engagement and quick feedback from team members. Using Polly is intuitive, saves time and ensures efficient communication – whether on planned changes, new processes or general topics.

Top features:

• Create surveys with just a few clicks
• Integration of surveys in Teams chats and channels
• Real-time feedback and automatic evaluations

2. Microsoft Teams App – Teams Manager

How do you avoid uncontrolled growth in teams and groups?

In 2025, this Microsoft Teams app is a must-have: Teams Manager is the ultimate app for governance in Microsoft Teams. IT admins can create templates, define naming policies and implement approval processes. This makes the administration of Teams much easier and more structured.

Teams Manager app highlights:

• Creation of Teams templates with predefined settings
• Automation of approval processes
• Structured management of all teams

3. Microsoft Teams App – External User Manager

How do you reliably control external access?

The External User Manager offers IT admins the perfect solution for efficiently managing guests in Microsoft Teams and ensuring Microsoft 365 Security in 2025. From invitation to lifecycle management, IT admins always stay in control of all their guest users with this app.

External User Manager app highlights:

• Approval process and management of guest users
• Lifecycle management with automatic reminders
• Security and compliance guidelines are ensured

4. Microsoft Teams App – Karma

How do you promote motivation and recognition in your IT team?

Karma is a Microsoft Teams app that IT admins can use in 2025 to promote a positive work culture in the company. In this app, team members receive praise, recognition and predefined rewards for good work. This supports productive collaboration and motivates teams to perform at their best.

The most important features:

• Points awarded for good work
• User profiles with team members’ strengths
• Karma dashboard and reports with team statistics

5. Microsoft Teams App – Approvals

How can approval processes be simplified?

Approvals offers an easy way to manage and track approvals directly in Teams. The use of Approvals is particularly suitable, for example, for approvals for projects, IT processes or accesses. This Microsoft Teams app will save IT admins considerable time and reduce administrative effort in 2025.

Most important features:

• Creation of approval requests directly in Teams
• Integration with Power Automate for complex workflows
• Tracking and documentation of approvals

6. Microsoft Teams App – Power BI

How do you organize data and reports?

Another recommended Microsoft Teams App 2025 for IT admins is Power BI. Power BI enables the creation and integration of relevant dashboards and reports directly in Teams. IT admins can use Power BI to analyze important data to make informed decisions and identify trends.

Top app features:

• Creation of interactive dashboards
• Integration of reports directly in Teams channels
• Collaboration and sharing of data analyses

7. Microsoft Teams App – Planner

How do teams keep track of their tasks?

Planner is one of the most powerful Teams task management apps 2025. IT admins and their teams can organize and delegate tasks and track progress. A big advantage: Planner is directly integrated into Teams. Tasks can be embedded directly in channels, making it easier for your team to collaborate.

App highlights:

• Creation and assignment of tasks
• Visualization of tasks with Kanban boards
• Synchronization with Microsoft To Do

8. Microsoft Teams App – Microsoft Viva Insights

How do you analyze collaboration and work habits in teams?

Viva Insights provides employees with insights into their productivity and team collaboration. The app offers helpful tools to work more efficiently and promote a healthy work-life balance. Anonymized data can be analyzed in Viva Insights to promote team productivity.

Key features:

• Dashboards for productivity overview
• Recommendations for more efficient meetings and working hours
• Data protection-compliant analyses

9. Microsoft Teams App – Trello

How do you organize projects and tasks clearly in teams?

When it comes to task management tools, Trello is one of the top Microsoft Teams Apps 2025 alongside Planner. Trello is particularly suitable for complex projects and teams that collaborate with external partners or across different platforms. Trello also offers a wide range of integrations and customization options that Planner does not.

Features:

• Creation of detailed Kanban boards
• Integration of power-ups, e.g. time tracking and third-party apps
• Collaboration also outside of teams

10. Microsoft Teams App – ScrumGenius

How do you keep track of daily stand-ups and team updates?

With ScrumGenius, IT admins can automate stand-up meetings and status reports. Regular asynchronous stand-ups make it easy to track the progress of projects and ensure that tasks are completed. ScrumGenius makes it possible to optimize work processes and increase productivity.

Highlights:

• Automated stand-ups for projects
• Integration with Teams chats and channels
• Clear reports for project progress

Conclusion: The right Teams apps ensure governance and efficiency

The apps in our Top 10 Microsoft Teams apps 2025 for IT admins can help IT admins save time and resources, optimize processes and improve collaboration.

Teams Manager and External User Manager are specifically tailored to the two biggest challenges facing IT admins: governance and security in Microsoft Teams. With these apps, you can significantly simplify your work in 2025.

Here you can find more apps that might be helpful for you: Microsoft Teams Management and Collaboration Apps

Book a demo now and see how the right governance apps can bring structure and security to Microsoft Teams.