Projects in Teams: Project Management in Microsoft Teams

THE PROBLEM

Every project starts from scratch

New project, new team, but no standard. Every project manager sets up channels, folders, and tasks differently. The result: inconsistent structures that make collaboration harder with every project.

THE SOLUTION

Standardized project templates

Define project templates with predefined channels, folder structures, Planner tasks, and OneNote content. Every project starts with the same professional structure, automatically.

See all features →

Teams Manager converting unmanaged teams with lifecycle policies

THE PROBLEM

No overview across projects

Project managers juggle dozens of teams without a central dashboard. Which projects are active? Which are overdue? Who owns what? Without a project overview, you're flying blind.

THE SOLUTION

Project overview with metadata

A central project overview with metadata, favorites, and project types. See all your projects at a glance: filter by status, department, or project lead. Always know what's happening.

How it works →

THE PROBLEM

Finished projects pile up forever

Projects end, but the teams stay. Files accumulate, licenses are wasted, and nobody knows which project spaces are still active. Your Teams environment becomes a digital graveyard.

THE SOLUTION

Automatic lifecycle management

Set expiration dates, auto-archive completed projects, and reclaim licenses. Project owners get reminded before deadlines hit. No more zombie project teams cluttering your environment.

Explore governance features →

Teams Manager policy rules for naming conventions and lifecycle

Teams Manager team detail overview with permissions and metadata

THE PROBLEM

Naming chaos makes finding projects impossible

"Project Alpha", "Marketing Q3", "Test 123": without naming rules, project teams become unsearchable. Users waste time looking for the right workspace instead of doing actual work.

THE SOLUTION

Naming conventions & approval workflows

Enforce consistent naming patterns with prefixes, project IDs, and metadata. New project requests go through an approval workflow before creation. Structure from day one.

Explore naming & approvals →

Everything you need for project management in Teams

Projects in Teams gives project managers and IT a complete toolkit for structured, governed project workspaces in Microsoft Teams.

Project templates

Predefined channels, folder structures, Planner tasks, and OneNote content. Every project room is consistent from the start.

Project overview

Central dashboard with metadata, favorites, and project types. Filter by status, department, or lead. Always know what's happening.

Naming conventions

Enforce consistent naming with prefixes, project IDs, and dynamic variables. No more duplicate or cryptic project names.

Rule packages

Bundle governance rules into reusable packages. Apply different policies for departments, project types, or compliance levels.

Approval workflows

Route new project requests through configurable approval chains. IT stays in control, project managers get fast turnarounds.

Lifecycle management

Auto-archive finished projects, extend active ones, and delete abandoned workspaces. Keep your environment clean without manual effort.

Metadata & classification

Enrich every project with custom metadata: project numbers, departments, leads, dates. Searchable, filterable, reportable.

Planner integration

Project templates include pre-built Planner boards with tasks, buckets, and assignments. Hit the ground running from day one.

What IT admins say about Projects in Teams

Hear from project managers who use Teams Manager to structure their project workspaces in Microsoft Teams.

Teams Manager covers exactly what we had in mind. Everything that can be automated is now automated. I can also highly recommend the kick-off workshop.

Matthias Ortner

CDO, GEBRÜDER PETERS Gebäudetechnik AG

Sine the integration of Teams Manager into our Teams client, which allows us to create teams from templates, we finally have a fixed and strict process to manage teams, while having a great overview and control over all created teams.

Tim Baumgartl

AZO GmbH & Co. KG

Teams Manager is the perfect complement to our governance and adoption strategy for teams. It provides a way for us to intelligently apply naming conventions, metadata, and lifecycles to teams without a request process and maintain freedom for the teams facility for trained users.

Andreas Zinic

Freudenberg Sealing Technologies

Frequently asked questions

Everything you need to know about managing projects in Microsoft Teams with Teams Manager.

Is Projects in Teams a separate product?

Projects in Teams is a use case of Teams Manager. When you install Teams Manager, you get all project management features included: project templates, naming conventions, metadata, lifecycle management, and the project overview dashboard.

What does a project template include?

A project template can include predefined channels, folder structures with files, Planner boards with tasks and buckets, OneNote sections with content, and pre-assigned owners and members. Everything is created automatically when a new project is requested.

Can project managers request new projects themselves?

Yes. Project managers can request new project spaces through a guided form directly in Microsoft Teams. The request goes through an approval workflow, and once approved, the project space is created automatically from the selected template.

What happens when a project is finished?

Lifecycle management handles this automatically. You can set expiration dates, send reminders to project owners, and auto-archive or delete completed project teams. No manual cleanup required, your environment stays clean.

Can I add custom metadata to projects?

Yes. You can define custom metadata fields like project number, department, start/end date, project lead, and more. This metadata is displayed in the project overview and can be used for filtering and reporting.

How does pricing work for Projects in Teams?

Projects in Teams is included in every Teams Manager license. There is no additional cost for the project management features. Start with a free 14-day trial and see how it works for your organization.

Manage projects in Microsoft Teams.

Every project starts from scratch

Standardized project templates

No overview across projects

Project overview with metadata

Finished projects pile up forever

Automatic lifecycle management

Naming chaos makes finding projects impossible

Naming conventions & approval workflows

Everything you need for project management in Teams

Project templates

Project overview

Naming conventions

Rule packages

Approval workflows

Lifecycle management

Metadata & classification

Planner integration

See Projects in Teams in action

What IT admins say about Projects in Teams

Matthias Ortner

Tim Baumgartl

Andreas Zinic

TRUSTED & CERTIFIED

Try Projects in Teams free for 14 days

What IT professionals say about Teams Manager

Frequently asked questions

Ready to bring structure to your projects?

Products

Company

Resources

Manage projects in Microsoft Teams.

Every project starts from scratch

Standardized project templates

No overview across projects

Project overview with metadata

Finished projects pile up forever

Automatic lifecycle management

Naming chaos makes finding projects impossible

Naming conventions & approval workflows

Everything you need for project management in Teams

Project templates

Project overview

Naming conventions

Rule packages

Approval workflows

Lifecycle management

Metadata & classification

Planner integration

See Projects in Teams in action

What IT admins say about Projects in Teams

Matthias Ortner

Tim Baumgartl

Andreas Zinic

TRUSTED & CERTIFIED

Try Projects in Teams free for 14 days

What IT professionals say about Teams Manager

Frequently asked questions

Ready to bring structure to your projects?

Products

Company

Resources

Download a 14 day trial