SharePoint Site Templates: Self-Service Provisioning

THE PROBLEM

SharePoint templates stop before content

SharePoint has built-in templates. But they can't create content like folders, list items, or documents. To build one, you write JSON code and run PowerShell commands. Community tools like PnP can do more, but they need even more scripting.

THE SOLUTION

Templates with real content

Build templates with lists, libraries, columns, and content. No code and no PowerShell. You work in the SharePoint interface you already know.

See all features →

Creating a template in Teams Manager for teams, SharePoint sites and Planner

Choosing a team template in Teams Manager: new department, new project or unmanaged teams

THE PROBLEM

Site creation has no approval step

In Microsoft 365, a user can either create a site or not. Nobody reviews the request first. And if you block site creation, every request lands in IT's inbox as an email.

THE SOLUTION

Self-service with approval

Users request a site through a guided form with metadata. IT reviews and approves before the site is created. You decide who gets a site, and IT doesn't become the bottleneck.

How it works →

THE PROBLEM

Teams and SharePoint are set up separately

Teams has its own templates, and SharePoint has its own. You manage them in two places, with two different tools. There's no single template for the whole workspace, so someone finishes the setup by hand.

THE SOLUTION

One template for the whole workspace

Provision a Microsoft Team together with its SharePoint team site from a single template. Naming rules, retention, and classification are applied automatically.

Explore governance features →

Creating a policy package in Teams Manager for naming convention and lifecycle

The five template types in Teams Manager, from team to SharePoint site and Planner

THE PROBLEM

Template changes don't sync to existing sites

You update a template, but existing sites stay on the old version. In SharePoint, you have to reapply it to each site, usually with PowerShell. Across dozens of sites, that's not realistic.

THE SOLUTION

Template synchronization

Update a template once and synchronize it to all existing sites based on that template. Lists, libraries, columns, and content stay consistent across your environment.

Powerful SharePoint site provisioning

Create and manage SharePoint sites, groups, and Teams with a complete template engine, governance automation, and self-service provisioning.

Template engine

Build custom templates for Team Sites, Communication Sites, Groups, and Teams, with lists, libraries, columns, and content.

Template synchronization

Update a template and push changes to all existing sites. Lists, libraries, columns, and content stay consistent.

Multi-type support

Provision Team Sites, Communication Sites, modern sites without a group, Microsoft 365 Groups, Microsoft Teams, and Viva Engage Communities.

Self-service requests

Users request new sites through a guided form with metadata. Approval workflows ensure IT stays in control.

Approval workflows

Route site creation requests through configurable approval chains before provisioning. No rogue sites.

Naming conventions

Enforce consistent naming with prefixes, dynamic variables, and metadata patterns. Works on any Microsoft 365 plan, no Entra ID P1 license needed.

Metadata & overview

Custom metadata, dashboard views, filtering, and full-text search across all provisioned sites and groups.

Enterprise integration

REST API, Power Automate, Power Apps integration. Supports third-party solutions and multi-language templates.

Try SharePoint Site Templates free for 14 days

Install Teams Manager from the Microsoft Teams App Store and start provisioning standardized SharePoint sites with templates, approval workflows, and governance. Free for 14 days.

✓Full access to all governance features

✓Installs in your existing Teams environment

✓No setup hassle, start in under 10 minutes

Start free trial

What IT professionals say about Teams Manager

See what users say about Teams Manager on the major review platforms.

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4.0

★★★★☆

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Frequently asked questions

Common questions about SharePoint Site Templates and provisioning with Teams Manager.

What types of SharePoint sites can I provision?

You can provision Team Sites, Communication Sites, modern sites without a group, Microsoft 365 Groups, Microsoft Teams, and Viva Engage Communities, all from customizable templates with predefined content and structure.

Is SharePoint Site Templates a separate product?

SharePoint Site Templates is a feature of Teams Manager. Install Teams Manager to get full access to the template engine, approval workflows, and all provisioning capabilities.

Can I synchronize template changes to existing sites?

Yes. When you update a template, you can push the changes to all existing sites based on that template, including lists, libraries, columns, and content. This keeps your environment consistent without manual effort.

Do I need coding skills to create templates?

No. Templates are created using SharePoint's native functionality, no scripting or PowerShell required. Customize lists, libraries, columns, and content through the familiar SharePoint interface.

Is there an on-premises version available?

Yes. For SharePoint Server on-premises, we offer Templater for SharePoint, a dedicated provisioning solution. It supports SharePoint Server Subscription Edition, 2019, 2016, and 2013.

How does pricing work?

SharePoint Site Templates is included in every Teams Manager license. Copying and syncing content (folders, list items, documents) is part of the Enterprise plan. Start with a free 14-day trial to see how it works for your organization.

SharePoint Site Templates for Microsoft 365.

SharePoint templates stop before content

Templates with real content

Site creation has no approval step

Self-service with approval

Teams and SharePoint are set up separately

One template for the whole workspace

Template changes don't sync to existing sites

Template synchronization

Powerful SharePoint site provisioning

Template engine

Template synchronization

Multi-type support

Self-service requests

Approval workflows

Naming conventions

Metadata & overview

Enterprise integration

What IT teams say about SharePoint Site Templates

Matthias Ortner

Markus Kawollek

Tim Benkel

See SharePoint Site Templates in action

TRUSTED & CERTIFIED

Try SharePoint Site Templates free for 14 days

What IT professionals say about Teams Manager

Frequently asked questions

Ready to standardize SharePoint provisioning?

Apps

Company

Resources

SharePoint Site Templates for Microsoft 365.

SharePoint templates stop before content

Templates with real content

Site creation has no approval step

Self-service with approval

Teams and SharePoint are set up separately

One template for the whole workspace

Template changes don't sync to existing sites

Template synchronization

Powerful SharePoint site provisioning

Template engine

Template synchronization

Multi-type support

Self-service requests

Approval workflows

Naming conventions

Metadata & overview

Enterprise integration

What IT teams say about SharePoint Site Templates

Matthias Ortner

Markus Kawollek

Tim Benkel

See SharePoint Site Templates in action

TRUSTED & CERTIFIED

Try SharePoint Site Templates free for 14 days

What IT professionals say about Teams Manager

Frequently asked questions

Ready to standardize SharePoint provisioning?

Apps

Company

Resources

Download a 14 day trial