M365 and Microsoft Teams Blog

This article provides you with best practices for Microsoft Teams naming conventions with practical examples. Learn how to implement clear rules.

Learn what guest access requirements apply and how companies can use External User Manager to ensure secure and compliant M365 & Microsoft Teams Governance in Australia.

What regulatory requirements apply to Microsoft 365 guest access in Australia and how companies can use External User Manager to manage their guest access securely and in compliance.

This blog post explains key challenges, compliance standards, and practical tools for Microsoft 365 governance in Australia.

Since 2024, Microsoft Teams now has a native function for archiving individual channels. In this blog post, you will find out how you can archive Teams channels, what happens when you do this and when it is useful.

In this blog article, you will find out what Azure IAM is, what tools and functions Microsoft provides and how External User Manager can help.

Everything you need to know about Microsoft 365 groups, how to create and manage them and how to ensure optimal and automated Microsoft 365 governance with Teams Manager.

Why you should use governance automation in Microsoft 365, which areas of your governance you can automate and which tools will help you.

The 10 best Microsoft Teams apps 2025 that help IT admins to make their work easier. Find out how to optimize processes, manage users and save time and costs with these smart apps.

This article shows you which methods you can use to view all M365 guests. You will also learn how to ensure that all guests are managed.

Four different methods of SharePoint provisioning, the opportunities and challenges involved and how Teams Manager simplifies the process through automation and governance.

How to create teams in Microsoft Teams, how provisioning works with API calls and PowerShell, why automating these processes is essential and how Teams Manager can help.

In this blog post, you will learn all about Microsoft 365 extranets, from external sharing portals for B2B in SharePoint & Office 365 to managing external users and setting up security measures.

Implement the most important Microsoft Teams governance measures. This guide takes you through the Teams Manager basics and helps you master the first steps for your governance.

We’ve compiled the 25 most frequently asked questions about M365 guests here and answered them for you. With this knowledge, you can securely and efficiently manage your guests in M365 groups and Teams.

Teams Manager has achieved Microsoft 365 Certification, confirming top-level security and highest standards in data handling, development and privacy, including encryption and …

Microsoft Security: Learn how to ensure compliance and secure your environment with measures such as audits, malware protection, and guest access control.

Teams Manager, now integrated with Copilot, is designed to simplify managing Microsoft Teams. It offers …

In this blog post, learn all about Microsoft Teams permissions and how to manage settings and different permission levels.

This post will guide you through enabling sensitivity labels for M365 Groups using PowerShell, creating labels, and options for sharing and external users.

In Microsoft Teams, externals can easily attend a remote meeting. In this blog post, you will learn the step-by-step process of setting up a meeting in MS Teams with external attendees.

Teams Manager and External User Manager for M365 users: More flexibility and productivity.

Teams Manager and External User Manager for IT administrators: Microsoft 365 governance policies and automations for repetitive manual work, for more security and productivity.

Learn how to create public, shared and private channels and manage their settings as team owner or admin.

This blog article aims to give Microsoft 365 administrators an overview of the External Identities section in Entra (formerly Azure Active Directory or Azure AD).

For Microsoft 365 provisioning, it is necessary to have a good understanding of both Graph API and PnP (Patterns and Practices) as well as third-party tools. In this blog post, we take a look at the different approaches.

In this blog post, we provide an overview of Microsoft 365 governance, from risk management and zero trust to automation and interesting third-party tools. You’ll also find helpful links to additional resources providing more in-depth information.

Today we will show you a step-by-step approach to blacklisting or whitelisting guests, helping you maintain control over who can enter your M365 and Teams environment.

Learn how to migrate existing, unmanaged teams into your governance strategy with Teams Manager‘s „Unmanaged Bot“.

All about best practices for Microsoft 365 Group and Microsoft Teams lifecycle management.

In this in-depth blog article, we’ll dive deep into project management and focus specifically on how Microsoft Teams can change the way you manage projects.

Creating a new team in Microsoft Teams is easy and can be done with just a few clicks. In this blog post, we will provide a step-by-step guide for you to follow in order to easily create new teams. Click on the link at the bottom left …

Working with pre-built and custom Microsoft Teams templates: Learn how to edit templates in the Teams Admin Center and what options, limitations, and alternative solutions exist.

Microsoft Teams offers a wide range of features designed to facilitate effective project management. In this blog post, we take a look at the most important functionalities for optimizing and automating project management.

Looking to replace Valo Teamwork with a different governance tool? Migrating to Teams Manager with the help of our reliable partners offers a seamless shift with an exceptional feature set for efficient Microsoft Teams management.

In this blog post we want to take a look at how Microsoft Teams can be organized to avoid unclear structures and frustration among users. How can companies bring structure to the jungle of teams and channels? How do you design a folder structure …

The Microsoft Teams Admin Center is a portal for admins to control their Teams environment. In this blog post, we will answer the most important questions about the Teams Admin Center and…

How does guest user governance with External User Manager compare to Microsoft’s out-of-the-box features alone? We’ll take a look at which Microsoft features are sufficient and…

Microsoft Teams governance and administration are both important for security and functionality. Let’s take a look at which parts are most important and what organizations should establish before rolling out Microsoft Teams.

In Teams Manager, for lifecycle notifications of teams to be triggered based on missing activity, it is necessary to disable the concealing of users, groups and site names in reports in Microsoft 365 Admin Center.

How to invite guests in Microsoft Teams? First of all, your organization has to allow external guests to be invited to Microsoft Teams. If your organization allows collaboration with guests, simply follow these steps.

Looking for alternatives to Valo Teamwork to keep your Microsoft Teams environment under control?
Teams Manager is the best way to replace Valo Teamwork. In 2023, you will also receive a 20% discount …

Inviting guests to Microsoft Teams is easy. However, it can become difficult to keep track of all guests and to integrate them in a legally correct way. External User Manager supports you in managing guests in Microsoft Teams.

Onboarding guests in Microsoft Teams with External User Manager’s automated onboarding portal helps ensure security and compliance requirements are met.

Configure Microsoft Teams guest access, learn how to add guests to teams and channels, set access permissions …

Our Microsoft Teams management and collaboration apps help you solve specific challenges: from keeping your Teams environment well-structured and secure to making collaboration even easier and more efficient.

When you invite a new guest in Microsoft Teams, they can enter your tenant with default permissions. In this blog post, we take a look at which features are included in the default guest permissions and which are not.

Shared channels are a new feature of Microsoft Teams, designed to make it easier to collaborate with people outside your own organization. The big advantage: externals see shared channels in their own environment!

Multi Geo tenants for Microsoft Teams enable global international organizations to select the location their data is stored. Teams Manager now supports multi geo teams and storing whole teams in different data locations.

There are many options and best practices for file management in Microsoft Teams and SharePoint. Find out how you can keep control of your files and folders as well as document structure in Teams.

To minimize the risk of freely added guests in Microsoft Teams, it often makes sense to disable guest access. But maybe you want to disable guest access for specific teams, not for all teams?

The 3rd part of our blog series on Microsoft Teams security discusses conditional access, multi-factor authentication, security defaults, threat protection, data loss prevention, safe links etc.

The 2nd part of our blog series on Microsoft Teams security takes a look at communication compliance, data retention and location, audit options, the eDiscovery tools and more.

In this first part of our blog series on Microsoft Teams security, we will take a look at collaboration aspects like meetings, channel moderation, apps, access, cloud recordings and information barriers.

With Microsoft Teams App Permission Policies you can allow or block specific apps and define what apps your users or your organization can use. Read on to find out how to create new app permission policies!

All you need to know about how to add guests to Microsoft Teams, set individual permissions for each Team, and decide whether to work with external file sharing or inviting external users as guests with more rights in Teams. Follow our step-by-step guide to get started!

All you need to know about permissions and settings for guest users in Microsoft Teams. Do you want to collaborate with users from outside your organization and still keep your data secure?

For companies that have just started using Microsoft Teams, for organizations that know their way around Teams but are still trying to get the hang of things, and for companies that…

Metadata was already a powerful tool in Microsoft SharePoint to create structure and process important information. With Teams Manager, it is now possible to …

In addition to already since last year available templates of the Team Manager, Microsoft has now made available the out-of-the-box …

Microsoft offers us the possibility to use classification labels that can be attached to a team. With these practical labels, teams can be marked clearly visible in the upper right corner to the user …

Working together with Microsoft Teams between different organizations, users are often invited as a guest to another organizations tenant. When the work is done, the authorization for […]

Getting to know a new tool and understanding its features and limitations can be hard for IT admins, especially for platforms like Microsoft Teams with so many […]

External approvals are indispensable for collaboration in most companies. Office 365 offers you very fine-tuned controls for setting up approvals. However, these are distributed across multiple Admin …

Site collections of private channels do not appear in the SharePoint admin center for the administrator. For team members, the private channels and their site collections are also hidden if they are not members, the private channel …

One of the most requested features for Microsoft Teams is finally here: private channels! With the introduction of private channels, some common communication problems of larger …

One of the biggest problems with Microsoft Teams is the assumption that it can be effortlessly applied to large organisations and can be easily accepted and intuitively […]

When enabling the Teams license in Office 365, every member within the organisation can create new teams. Giving your employees the possibility to create teams themselves and […]

It is widely known by now that Microsoft Teams is a fun, powerful collaboration tool that comes with a host of challenges. First and foremost of those is the fact that too many new Teams are created and that there is no control …