Project Management in Microsoft Teams

THE PROBLEM

Teams wasn't built to run projects. Your people made it work.

Every project team spins up its own Team, channels, and lists. Some use Planner, some Loop, some Excel. There’s no shared template, no naming standard, and once the project ends, nobody knows whether its Team is still needed.

Every Project Reinvents the Wheel

Pain: No project templates, no naming standard, no defined channels: every Team starts from scratch.

Consequence: Project leads waste week one on setup. Stakeholders see different structures across projects. Onboarding new people takes longer than the project itself.

No Overview Across Projects

Pain: Management asks which projects are running and who owns them, and the answer is a chain of follow-up messages.

Consequence: Inactive project Teams go unnoticed. Owners leave and nobody takes over. Decisions get made in the dark.

Projects Outlive Their Teams

Pain: Project Teams stay active long after the project closes, with contracts, drafts, and decisions hidden in inactive channels.

Consequence: Tenant storage creeps up, audit findings multiply, and your tenant fills with project archaeology no one remembers.

THE SOLUTION

A standard way to run every project in Teams.

Template, structure, lifecycle: every project, the same way, end-to-end.

STEP 01

Launch from templates

Every new project starts from an approved template: channels, owners, classification, naming. Request it in a few clicks, and the Team is created in the background.

STEP 02

Keep every project in view

One overview lists every project Team with owner, template, and your own metadata. Filter by department, spot inactive Teams, open any project in a click.

STEP 03

Close projects cleanly

When a project ends, its Team is archived on schedule, by date or after inactivity. Owners get a reminder first, and documents stay in the archived Team.

THE APPS BEHIND IT

Built on the apps IT trusts for project Teams.

Core governance & lifecycle

Teams Manager

The governance foundation: provisioning, naming, lifecycle for every Team, including the project Teams running on top.

Approval workflows without PowerShell
Automatic archiving with lifecycle policies
A common choice for teams moving from ShareGate Provisioning

Explore Teams Manager →

Governance score and active spaces in the Teams Manager admin dashboard

Project structure & lifecycle

Projects in Teams

Project Teams built from your templates, with naming rules, approvals, and archiving, all powered by Teams Manager.

Standardized project templates for every team
Naming conventions and approval workflows
Archiving when projects end

Explore Projects in Teams →

Project spaces in Microsoft Teams, listed with their members in Teams Manager

From project chaos to portfolio overview: in their own words.

Hear from project and PMO leaders who standardized project Teams across their organization with Solutions2Share.

Since the integration of Teams Manager into our Teams client, which allows us to create teams from templates, we finally have a fixed and strict process to manage teams, while having a great overview and control over all created teams.

Tim Baumgartl

AZO GmbH & Co. KG

Teams Manager is the perfect complement to our governance and adoption strategy for teams. It provides a way for us to intelligently apply naming conventions, metadata, and lifecycles to teams without a request process and maintain freedom for the teams facility for trained users.

Andreas Zinic

Freudenberg Sealing Technologies

Teams Manager covers exactly what we had in mind. Everything that can be automated is now automated. I can also highly recommend the kick-off workshop.

Matthias Ortner

CDO, GEBRÜDER PETERS Gebäudetechnik AG

FAQ

Project management in Teams: common questions answered.

Why use Microsoft Teams as a project hub instead of dedicated PM tools?

Your people already live in Teams. Building project structure on top (templates, channels, Planner plans) keeps everyone in the tool they actually use. No second platform, no context switching, no adoption fight.

How does Solutions2Share integrate with Microsoft Planner and Lists?

Project templates create channels and Planner plans with buckets and tasks automatically. With the Enterprise edition, they also create SharePoint lists. Everything is in place on day one.

Can we run agile and waterfall projects from the same template engine?

Yes. Each template defines its own structure, for example a Planner plan for sprints or a channel per project phase. Pick the right template at project launch; the rest is created automatically.

How do I keep track of all project Teams?

In the Teams overview of Teams Manager. It lists every project Team with owners, members, template, and your own metadata, and you can filter and open any Team. Dashboard tiles show, for example, inactive Teams or Teams without an owner.

How are project Teams archived when the project ends?

Project Teams are archived on schedule, by a date such as the project end or after a period of inactivity. Owners get a reminder first. Documents stay in the archived Team, and archived Teams stay visible in the overview. Deletion can follow later, per your lifecycle policy.

How long does a project Teams rollout typically take?

Installation and setup usually take one to two days. If you'd like help, our optional implementation support brings governance best practices and industry templates from our customer projects.

Run structured projects, right inside Microsoft Teams.

Teams wasn't built to run projects. Your people made it work.

Every Project Reinvents the Wheel

No Overview Across Projects

Projects Outlive Their Teams

A standard way to run every project in Teams.

Launch from templates

Keep every project in view

Close projects cleanly

Get the project Teams playbook.

Built on the apps IT trusts for project Teams.

Teams Manager

Projects in Teams

From project chaos to portfolio overview: in their own words.

Tim Baumgartl

Andreas Zinic

Matthias Ortner

CUSTOMER SUCCESS STORIES

GEBRÜDER PETERS saves time through automation thanks to Teams Manager

Take the next step on project Teams.

Mastering Project Management with Teams

Microsoft Teams Governance Checklist

Governance Problems & Solutions

Project management in Teams: common questions answered.

Ready to run every project the same way?

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