THE PROBLEM

External users have access, but nobody knows why

Contractors, partners, and vendors get invited to SharePoint, Teams, and Microsoft 365 groups. Months later they still have access, even after the project ended or the contract expired.

THE SOLUTION

Automated access reviews and expiration

Set expiration dates on every guest invitation, run periodic access reviews, and automatically revoke access when it’s no longer needed. External User Manager keeps your tenant clean without manual intervention.

See all features →

External User Manager access review detail showing pending approval status with auto-rejection countdown and request metadata

THE PROBLEM

You have no idea who has access to what

Guest users are scattered across hundreds of teams, sites, and groups. There’s no central dashboard, no audit trail, and no way to answer “who invited this person and why?” when the auditor asks.

THE SOLUTION

Full guest visibility in one dashboard

See every external user, where they have access, who invited them, and when their access expires, all in a single pane of glass. Filter by domain, status, or resource to find exactly what you need.

How it works →

THE PROBLEM

Every audit turns into a fire drill

When compliance asks for a report on external access, IT scrambles through PowerShell scripts and admin centers. The data is incomplete, outdated, and takes days to compile.

THE SOLUTION

Audit-ready compliance reports

Generate compliance reports in seconds, not days. Track every guest invitation, approval, and access change with a complete audit trail that satisfies ISO 27001, SOC 2, and GDPR requirements.

Explore compliance features →

External User Manager GDPR compliance document with digital signature capture for external user consent

External User Manager onboarding wizard with step-by-step navigation including intro, additional information, GDPR compliance, and code of conduct

THE PROBLEM

Guest onboarding is slow, offboarding doesn't happen

New external collaborators wait days for access while IT processes tickets manually. When projects end, nobody remembers to remove them, creating a growing pool of orphaned guest accounts.

THE SOLUTION

Automated guest lifecycle, start to finish

Automate the entire guest lifecycle from invitation to offboarding. Self-service request forms with approval workflows get guests productive in minutes, and automated expiration ensures they’re removed on time.

Everything you need to manage external users

From invitation to offboarding, External User Manager covers the full guest lifecycle. No scripting required.

Guest invitation portal

Self-service request forms let internal users invite guests with proper approvals. No more shadow IT guest invitations.

Access reviews

Schedule periodic access reviews for all external users. Reviewers confirm or revoke access directly from Teams or email.

Auto-expiration

Set expiration dates on every guest account. When time's up, access is automatically revoked, no manual cleanup needed.

Domain allow/block lists

Control which external domains can be invited. Block personal email providers and restrict access to approved partners only.

Approval workflows

Multi-step approval chains for guest invitations. Managers and compliance officers review every external access request.

Compliance reporting

Generate audit-ready reports on all external users, their access, and activity. Ready for ISO 27001, SOC 2, and GDPR.

Guest dashboard

See every external user across your entire tenant in one view. Filter by domain, status, resource, or invitation date.

GDPR & data privacy

Enforce data privacy requirements with automated consent tracking, data processing agreements, and right-to-be-forgotten workflows.

How External User Manager compares

See how External User Manager stacks up against the alternatives for Microsoft 365 guest user management.

Feature	External User Manager	Native M365	PowerShell Scripts
Guest Invitation Portal	✓	✗	– Manual scripting
Access Reviews	✓	– Basic expiration only	– Manual scripting
Auto-Expiration	✓	– Prefix only	– Manual scripting
Approval Workflows	✓ In Teams Chat	✗	✗
Domain Allow/Block Lists	✓	✗	✗
Guest Dashboard	✓ Full Visibility	– Admin Center only	✗
Compliance Reporting	✓	✗	✗
No Code Required	✓	–	✗ PowerShell expertise

What IT Admins Say About External User Manager

Hear from the 40,000+ administrators who trust External User Manager to govern their Microsoft 365 environment.

With Teams Manager and External User Manager, managing Microsoft Teams runs on autopilot. We don't have to worry about anything and still have full overview and control over all guests and teams.

Michaël Schmitt

Network Administrator, Bioland e.V.

External User Manager is very easy to use, super fast to install and a great addition to an extensive governance strategy even for SMBs. It is our GO TO application when it comes to guest management in Microsoft 365.

Christian Gorn

Sales Representative, GABO mbH & Co. KG

Teams Manager has been helping us keep our Microsoft 365 environment organized and clean for 3 years. Since 2022 we also have External User Manager on board for our guest management. We are completely satisfied with Solutions2Share and the Teams apps.

Guenther Kerndl

Interzero Circular Solutions Europe GmbH

There are always customers who need a better and more controllable way for guests in their tenant. Especially when the responsible person for a guest is not in IT. External User Manager provides a quick and easy set of features that helps many customers with their requirements.

Hendrike Seidt

IT Consultant, Bechtle AG

We immediately realized that this was exactly what we needed because we were looking for a manager that offered an automated approval process and clear reporting.

Dimitri Morgenstern

IT System Administrator, riha Wesergold GmbH & Co. KG

With External User Manager, we know exactly which guest users have access to which channels and files. The approval process helps us keep a better overview. And the onboarding portal allows us to comply with company regulations by having our guest users sign an NDA beforehand.

Artur Strzalkowski

Team Lead Microsoft 365 Consulting, Digital Touch

Frequently asked questions

Everything you need to know about External User Manager, from setup to security.

How long does it take to set up External User Manager?

Most organizations are up and running within 30 minutes. External User Manager deploys as a Microsoft Teams app. No on-premises infrastructure, no complex installation. Connect your tenant, configure your first guest policy, and start managing external users immediately.

Does External User Manager work with Microsoft Entra ID (Azure AD)?

Yes. External User Manager integrates natively with Microsoft Entra ID for guest identity management, B2B collaboration settings, and conditional access policies. It supports both cloud-only and hybrid environments.

Can I see all guest users across my entire tenant?

Absolutely. External User Manager provides a centralized dashboard showing every guest user across all teams, SharePoint sites, and Microsoft 365 groups, including who invited them, when they were added, and when their access expires.

How does External User Manager handle access reviews?

External User Manager automates periodic access reviews by notifying resource owners to confirm or revoke guest access. Reviewers can respond directly from Teams or email. Unconfirmed access is automatically revoked after a configurable grace period.

Is External User Manager compliant with GDPR and ISO 27001?

Yes. We're ISO 27001 certified and fully GDPR compliant. External User Manager processes data exclusively within your Microsoft 365 tenant. No data leaves your environment, and we undergo regular third-party security audits.

What support is included?

Every External User Manager license includes email and ticket support with guaranteed response times. Enterprise customers get a dedicated success manager, priority support queue, and quarterly compliance reviews.

Guest users are a security risk, until you take control.

External users have access, but nobody knows why

Automated access reviews and expiration

You have no idea who has access to what

Full guest visibility in one dashboard

Every audit turns into a fire drill

Audit-ready compliance reports

Guest onboarding is slow, offboarding doesn't happen

Automated guest lifecycle, start to finish

Everything you need to manage external users

Guest invitation portal

Access reviews

Auto-expiration

Domain allow/block lists

Approval workflows

Compliance reporting

Guest dashboard

GDPR & data privacy

Ready to take control of external access?

How External User Manager compares

Stop guessing. Start governing.

What IT Admins Say About External User Manager

Michaël Schmitt

Christian Gorn

Guenther Kerndl

Hendrike Seidt

Dimitri Morgenstern

Artur Strzalkowski

TRUSTED & CERTIFIED

Try External User Manager free for 14 days

Transparent pricing. No surprises.

Frequently asked questions

Ready to take control of your guest users?

Products

Company

Resources

Guest users are a security risk, until you take control.

External users have access, but nobody knows why

Automated access reviews and expiration

You have no idea who has access to what

Full guest visibility in one dashboard

Every audit turns into a fire drill

Audit-ready compliance reports

Guest onboarding is slow, offboarding doesn't happen

Automated guest lifecycle, start to finish

Everything you need to manage external users

Guest invitation portal

Access reviews

Auto-expiration

Domain allow/block lists

Approval workflows

Compliance reporting

Guest dashboard

GDPR & data privacy

Ready to take control of external access?

How External User Manager compares

Stop guessing. Start governing.

What IT Admins Say About External User Manager

Michaël Schmitt

Christian Gorn

Guenther Kerndl

Hendrike Seidt

Dimitri Morgenstern

Artur Strzalkowski

TRUSTED & CERTIFIED

Try External User Manager free for 14 days

Transparent pricing. No surprises.

Frequently asked questions

Ready to take control of your guest users?

Products

Company

Resources

Download a 14 day trial